The Office of Career Development is no longer setting up new credential files or sending previously created files.  Alumni are encouraged to create a self-managed file.

Credential Files

What is a credential file?

A credential file is a packet of information, sent to prospective employers or graduate programs during a candidate’s application process. Credential files may be used by candidates of any major. Education majors have traditionally made use of these files to pursue teaching positions.


What is a self-managed credential file?

A self-managed file means you collect, manage, and send documents directly to perspective employers or graduate schools.

Advantages of a self-managed credential file include:

  • You control what information is sent to the school district, and when it is sent.
  • Saves money by eliminating the credential request fees.
  • Demonstrates responsibility by managing the files yourself and sending them to the school district in a timely manner.

What should I put in my file?

Credential files typically contain the following documents, in this particular order:

  • Cover Sheet
  • Letter of Application (Cover Letter)
  • Updated resume
  • Updated transcript - a copy of your official and unofficial transcripts can be requested by contacting the Registrar's Office at (620) 235-4200 or online here
  • Copy of your teaching license
  • 3-5 Letters of Recommendation
  • Recent Student Teacher evaluations


How do I request letters of recommendation?

A letter of recommendation should be typed or computer generated - nothing handwritten. Writers should limit their comments to one page. Writers are encouraged to use official letterhead. It is important that the writer dates the letter and includes his/her signature and contact information. Your letters of recommendation should come from those who can speak directly to your skills and abilities in reference to the work environment. These career-related references, not character references (friends, family, significant others), are most useful to employers.

You may obtain letters of recommendation by requesting them directly from the writer. The following suggestions are also recommended:

  • Provide your reference a copy of your resume and emphasize the information that is important.
  • Give a specific date on when the letter needs to be completed and returned to you.
  • For the writer's convenience, enclose a self-addressed, stamped envelope, and your email address.
  • After you have received the letter of recommendation, it is appropriate to send a thank you letter to the writer.
  • References may provide a letter of recommendation to the candidate on their organization's letterhead. Reference letters should be no more than 1 page in length.
  • Candidates should always retain the original letter of recommendation and only send copies to the employer.
  • It is important that you maintain current letters of recommendation.

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